Florence, Ref. n.
									To the Head of DIMAI

Subject:  Request for assignment to expert/s for conference/s

The undersigned [name surname], as supervisor or person in charge of the Project [specify project], Coordinator of the Master […………..], Coordinator of the PhD  […………..], ………………….
requests

the conferment n. […] of work assignment/s for the following conference/s needed to carry out the activity related to the project […………..], for the institutional purposes of the Master […………..], etc…………….:

	TITLE	DATE	
1			
2			
3			

To the following  high qualified candidate/s and expert/s in the field:

Details of the expert (mandatory fields)

Surname, Name		
Place and date of birth		
Residence		
Domicile		
Ph. / Mobile		
E-mail		
Fiscal Code		VAT id. number		

Surname, Name		
Place and date of birth		
Residence		
Domicile		
Ph. / Mobile		
E-mail1		
Fiscal Code		VAT id. number		

□ Attached find the Curriculum Vitae  of the experts/s

The gross amount of the payment due, inclusive of all charges paid by the perceiver, is of € ….........  for each conference.	
The amount due is based on the resolution of the University Board of Directors dated 28/09/2007 – Compensation adjustments for the invited experts, that established the maximum gross amount of € 300,00 payable for every single conference. 	
Or
The conference/s will be held free of charge. 	
The following expenses □ will be refunded /□ will not be refunded:	
□  Travel	       € ___________
□  Board	       € ___________
□ Accommodation € ___________ 
The above mentioned amount, in addition to expenses, whether incurred, will be paid in one instalment at the end of the service provided upon submission of a regular record of the services supplied,  with annexed declaration of the expert that the activity has been carried out as agreed.
The cost will be borne by the budget of the Department of [….], project [….],budgetary constraints n. [….] (if budgeted)
The undersigned declares that:
-	the payment is appropriate to the service requested; 
-	the use of external experts is motivated by the identified candidate’s professional profile and the curricular features of the in relation to the topic addressed;
-	the amounts are presumed and intended as maximum eligible costs according to the availability of the funds used;
 
Date_______________________	The Claimant 

_____________________________

NOTE. The section below is to be completed by the administrative Office   

The Director,

-	in consideration of the above reported request and what provided by circular n. 2/2008 of the Department of Public Administration, stating that “…We should consider that merely occasional collaborations consisting of only one action or service, characterised by a “intuitu personae” relation allowing the goal achievement and implying, for their nature, an expense comparable to a reimbursement of expenses, such as the participation in conferences and seminars, the single teaching activity, the translation of publications and other projects, should not imply the use of comparative procedures for the selection of the collaborator..”
-	in consideration of the power of attorney conferred by the Department Council for conference work assignments  by resolution n. ……… of …………..;

ASSIGNS

pursuant to art. 2222 and following articles of the Civil Code, the work in the manner described herein.

The service provided will be strictly limited to the assignment as described above, with the exclusion of any extension to tasks not expressly covered by the present agreement.

The service shall be performed as specified and according to the established program, with full autonomy in defining technical methods and tools. 
The work has occasional nature and does not imply any clear or implicit agreement of continuity or renewal of the assignment.

Once the assignment is completed the appointee shall provide with his/her own means and with the greater organizational autonomy. 
The ex lege termination of the present contract is provided in case of violation of the obligations derived from the Code of Conduct of Decree 62 of 16 April 2013.

option 1) The  honorarium is established in relation to the work carried out and according to the economic conditions declared, in the amount believed appropriate of € ......... . ... .. gross of all charges for the beneficiary's account, as well as (if agreed), the reimbursement of the following documented expenses (*), within the limits of the available budget:
□ travel    □ board    □ accommodation

or option 2) The service is supplied free of charge with the reimbursement of the following documented expenses (*), within the limits of the available budget:  □ travel  □ board
□ accommodation 

or option 3) The service is granted free of charge.

The total cost will be borne by the budget of the Department of [....], project [....], Coan n. [.... / ....] and will be paid upon presentation of a regular record of the services provided, with annexed declaration where it is stated that the employment relationship was in accordance with the terms agreed, or the invoice in case that the present assignment falls within his/her habitual profession. 
With regard to the eligible expenditure ceilings, reference is made in the current regulation of University on reimbursements and expenses.

With regard to the stamp duty on the record of the service provided for conferences or on the invoice issued by the professional totally or partially exempt from VAT, the right of recourse against University it is excluded.

For all matters not expressly provided for, reference is made to the Civil Code on self-employment (Book V, title III) and the current regulatory provisions issued by University.

Florence, date …………………….….	

The Director
_________________________________          
     The assignee
_______________________

* Expenses as well as honorarium are taxed pursuant to art. 25 D.P.R. n. 600 of 1973. See also resolution n.49/E of 11 July 2013 – taxation  of expense reimbursements by the Italian Revenue Agency.
The undersigned, having read the conditions as set out above in the Director’s proposal,